Disable Leave a Copy of My Messages on the Server?

<p style="clear: right; margin-top: 45px; color: rgb(0, 0, 0); font-family: Arial, Helvetica, sans-serif; font-size: 13px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: 19px; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;"> This document will help you setup your email program so that it leaves a copy of your messages on the server for a certain period of time. This tutorial assumes that you are configured to retrieve your email using the POP3 protocol. To learn more about the difference between POP3 and IMAP</p> <p style="color: rgb(0, 0, 0); font-family: Arial, Helvetica, sans-serif; font-size: 13px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: 19px; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;"> Here's a quick overview of the process on the most popular e-mail programs:<br> <br> <b>Pls DON'T TICK KEEP MAILS ON SERVER/LEAVE A COPY ON SERVER&nbsp; AS IT WOULD MAKE YOUR MAILBOX FULL...</b></p> <h2 style="clear: both; font-size: 1.5em; font-style: italic; border-bottom-width: 1px; border-bottom-style: solid; border-bottom-color: rgb(0, 153, 51); color: rgb(0, 153, 51); padding-top: 20px; font-family: Arial, Helvetica, sans-serif; font-variant: normal; letter-spacing: normal; line-height: 19px; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;"> Outlook Express, Outlook 2000:</h2> <ol style="color: rgb(0, 0, 0); font-family: Arial, Helvetica, sans-serif; font-size: 13px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: 19px; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;"> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> Go to the<span class="Apple-converted-space">&nbsp;</span><strong>Tools</strong><span class="Apple-converted-space">&nbsp;</span>menu and choose<span class="Apple-converted-space">&nbsp;</span><strong>Accounts</strong>,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> double-click on your email account's name,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> go to the<span class="Apple-converted-space">&nbsp;</span><strong>Advanced</strong><span class="Apple-converted-space">&nbsp;</span>tab,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> <b>UN CHECK</b> the box at the bottom that says<span class="Apple-converted-space">&nbsp;</span><strong>Leave a copy of messages on the server</strong><span class="Apple-converted-space">&nbsp;</span>and the other boxes underneath if needs be,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> click OK,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> click Close</li> </ol> <h2 style="clear: both; font-size: 1.5em; font-style: italic; border-bottom-width: 1px; border-bottom-style: solid; border-bottom-color: rgb(0, 153, 51); color: rgb(0, 153, 51); padding-top: 20px; font-family: Arial, Helvetica, sans-serif; font-variant: normal; letter-spacing: normal; line-height: 19px; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;"> Outlook 2003</h2> <ol style="color: rgb(0, 0, 0); font-family: Arial, Helvetica, sans-serif; font-size: 13px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: 19px; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;"> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> Go to the<span class="Apple-converted-space">&nbsp;</span><strong>Tools</strong><span class="Apple-converted-space">&nbsp;</span>menu, choose<span class="Apple-converted-space">&nbsp;</span><strong>E-mail accounts</strong>, select<span class="Apple-converted-space">&nbsp;</span><strong>View or change existing email accounts</strong>and click<span class="Apple-converted-space">&nbsp;</span><strong>Next</strong>,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> double-click on the name of your Earthnet account,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> click on the<span class="Apple-converted-space">&nbsp;</span><strong>More settings</strong><span class="Apple-converted-space">&nbsp;</span>button,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> go to the<span class="Apple-converted-space">&nbsp;</span><strong>Advanced</strong><span class="Apple-converted-space">&nbsp;</span>tab,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> <b>UN CHECK</b> the box at the bottom that says<span class="Apple-converted-space">&nbsp;</span><strong>Leave copy of messages on the server<span class="Apple-converted-space">&nbsp;</span></strong>and the other boxes underneath depending on your needs,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> click OK, Next and Finish</li> </ol> <h2 style="clear: both; font-size: 1.5em; font-style: italic; border-bottom-width: 1px; border-bottom-style: solid; border-bottom-color: rgb(0, 153, 51); color: rgb(0, 153, 51); padding-top: 20px; font-family: Arial, Helvetica, sans-serif; font-variant: normal; letter-spacing: normal; line-height: 19px; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;"> Mozilla Thunderbird, Netscape Mail</h2> <ol style="color: rgb(0, 0, 0); font-family: Arial, Helvetica, sans-serif; font-size: 13px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: 19px; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;"> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> Click on the<span class="Apple-converted-space">&nbsp;</span><strong>Tools</strong><span class="Apple-converted-space">&nbsp;</span>menu, choose<span class="Apple-converted-space">&nbsp;</span><strong>Account Settings</strong>,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> go to the<span class="Apple-converted-space">&nbsp;</span><strong>Server Settings</strong><span class="Apple-converted-space">&nbsp;</span>category on the left side, under your Email account,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> <b>UN CHECK</b> the box that says<span class="Apple-converted-space">&nbsp;</span><strong>Leave messages on server</strong><span class="Apple-converted-space">&nbsp;</span>and the boxes underneath depending on your needs</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> click OK to confirm</li> </ol> <h2 style="clear: both; font-size: 1.5em; font-style: italic; border-bottom-width: 1px; border-bottom-style: solid; border-bottom-color: rgb(0, 153, 51); color: rgb(0, 153, 51); padding-top: 20px; font-family: Arial, Helvetica, sans-serif; font-variant: normal; letter-spacing: normal; line-height: 19px; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;"> Eudora 6</h2> <ol style="color: rgb(0, 0, 0); font-family: Arial, Helvetica, sans-serif; font-size: 13px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: 19px; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;"> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> Click on the<span class="Apple-converted-space">&nbsp;</span><strong>Tools</strong><span class="Apple-converted-space">&nbsp;</span>menu and choose<span class="Apple-converted-space">&nbsp;</span><strong>Option</strong>s,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> Select the category called<span class="Apple-converted-space">&nbsp;</span><strong>Incoming Mail</strong><span class="Apple-converted-space">&nbsp;</span>from the left panel,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> <b>UN CHECK</b> the box on the right side called<span class="Apple-converted-space">&nbsp;</span><strong>Leave mail on server</strong>, and the boxes underneath depending on your needs,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> Click OK to confirm</li> </ol> <h2 align="left" style="clear: both; font-size: 1.5em; font-style: italic; border-bottom-width: 1px; border-bottom-style: solid; border-bottom-color: rgb(0, 153, 51); color: rgb(0, 153, 51); padding-top: 20px; font-family: Arial, Helvetica, sans-serif; font-variant: normal; letter-spacing: normal; line-height: 19px; orphans: 2; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;"> Entourage for Mac</h2> <ol style="color: rgb(0, 0, 0); font-family: Arial, Helvetica, sans-serif; font-size: 13px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: 19px; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;"> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> Click on the<span class="Apple-converted-space">&nbsp;</span><strong>Tools</strong><span class="Apple-converted-space">&nbsp;</span>menu and choose<span class="Apple-converted-space">&nbsp;</span><strong>Accounts</strong>,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> Double-click on the name of your email account and go to the<span class="Apple-converted-space">&nbsp;</span><strong>Options</strong><span class="Apple-converted-space">&nbsp;</span>tab,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> Under<span class="Apple-converted-space">&nbsp;</span><strong>Server Options</strong>, <b>UN CHECK</b> the box that says<span class="Apple-converted-space">&nbsp;</span><strong>Leave a copy of each message on the server</strong>, and the other boxes as needed,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> Click OK to confirm</li> </ol> <h2 style="clear: both; font-size: 1.5em; font-style: italic; border-bottom-width: 1px; border-bottom-style: solid; border-bottom-color: rgb(0, 153, 51); color: rgb(0, 153, 51); padding-top: 20px; font-family: Arial, Helvetica, sans-serif; font-variant: normal; letter-spacing: normal; line-height: 19px; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;"> Apple Mail for Mac OS X</h2> <ol style="color: rgb(0, 0, 0); font-family: Arial, Helvetica, sans-serif; font-size: 13px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: 19px; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;"> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> Click on the<span class="Apple-converted-space">&nbsp;</span><strong>Mail</strong><span class="Apple-converted-space">&nbsp;</span>menu and choose<span class="Apple-converted-space">&nbsp;</span><strong>Preferences</strong>,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> Click on the<span class="Apple-converted-space">&nbsp;</span><strong>Accounts</strong><span class="Apple-converted-space">&nbsp;</span>icon, and select your email account on the left side,</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> Go to the tab called<span class="Apple-converted-space">&nbsp;</span><strong>Advanced</strong>, and change the settings of the checkbox called<span class="Apple-converted-space">&nbsp;</span><strong>Remove copy from server after retrieving a message</strong>:<ul style="list-style: none; margin: 0px; padding: 0px;"> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> if that checkbox is<span class="Apple-converted-space">&nbsp;</span><strong>UNchecked</strong>, then all your messages will always stay on the server</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> if that checkbox is<span class="Apple-converted-space">&nbsp;</span><strong>checked</strong>, then the messages will only stay on the server as long as specified in the drop-down box underneath</li> <li style="margin-left: 10px; padding-left: 0px; padding-right: 5px; padding-top: 7px; padding-bottom: 7px; background-image: none; background-repeat: initial initial; background-position: initial"> <b>--&gt; do this --&gt;</b> if that checkbox is<span class="Apple-converted-space">&nbsp;</span><strong>checked</strong><span class="Apple-converted-space">&nbsp;</span>and the drop-down box is set to<span class="Apple-converted-space">&nbsp;</span><strong>Right Away</strong>, then your account will behave as a regular POP3 account (the messages will be downloaded to your computer and then removed from the server right away)</li> </ul> </li> </ol>

Watch this space for articles regarding