Set Up Mail for Mac OS X for IMAP or POP Access to Your E-Mail Account

 

Applies to: Office 365 for professionals and small businesses, Office 365 for enterprises, Microsoft Exchange, Live@edu


You can connect Mail for Mac OS X to your e-mail account using POP3 or IMAP4 connectivity. These steps apply to Mac OS 10.4 Tiger and Mac OS 10.5 Leopard.

If you're running Mac OS 10.6 Snow Leopard or Mac OS 10.7 Lion, see the "What if I want to know more?" section at the end of this topic.

How do I set up Mail for Mac OS X for POP3 or IMAP4 access to my e-mail account?

  1. Open Mail, and then do one of the following:

    • If you've never set up any e-mail accounts using Mail, the Welcome to Mail page appears. Go to step 2.

    • If you've already created e-mail accounts using Mail, on the Mail menu, click Preferences. On the Accounts tab, click the plus sign (+) at the bottom of the navigation pane to open the Add Account window.

  2. On the Welcome to Mail or Add Account window:

    1. In the Full Name box, enter the name you want to display to people you send e-mail to.

    2. In the Email Address box, enter your primary e-mail address.

    3. In the Password box, enter the password for your Outlook Web App account, and then clickContinue.

  3. In the Incoming Mail Server window, enter the following:

    1. Next to Account Type, select POP or IMAP. IMAP supports more features.

    2. In the Description box, enter a name that will remind you what this e-mail account is for.

    3. In the Incoming Mail Server box, enter the IMAP4 or POP3 server name. For information about how to find your incoming (POP3 or IMAP4) server name, 

    4. In the User Name box, enter your primary e-mail address.

    5. In the Password box, enter the password for e-mail account if it's not already shown in that field.

    6. Click Continue. Mail will test your connection to the incoming server using default settings.

      noteNote:
      If the test isn't successful, click Continue again. You can verify your settings after you complete this procedure.

  4. In the Outgoing Mail Server window, do the following:

    1. In the Description box, enter the name for this mail server, for example, "Outlook sending server".

    2. In the Outgoing Mail Server box, enter the SMTP server name. For information about how to find your outgoing (SMTP) server name, 

    3. Make sure the Use only this server check box is selected.

    4. Select the Use Authentication check box. Your user name and the password you entered for the incoming server will appear in the User Name and Password text boxes. These values are the same for the outgoing server. Click Continue.

    5. Click Continue. Mail will test your connection to the outgoing mail server using default settings.

      noteNote:
      If the test isn't successful, click Continue again. You can verify your settings at the end of this procedure.

  5. If you're using IMAP4, in the Account Summary box, click Create.

  6. If you're using POP3, we recommend that you set up your client to keep a copy of the messages that you retrieve to your local computer on the server. This lets you access your messages from a different mail programs. To keep a copy of these messages on the server, do the following:

    1. In the Account Summary box, clear the Take Account online check box, and then click Create.

    2. In Mail, on the Mail menu, click Preferences.

    3. On the Accounts tab, in the navigation pane, select the account you want.

    4. In the right pane, click Advanced.

    5. Clear the Remove copy from server after retrieving a message check box, and then close theAccounts window.

  7. If you don't want Mail to keep a copy of your messages on the server, select the Take account onlinecheck box, and then click Create.