NOTE: Pls enable IMAP/POP in Google Apps Email setting first before doing the below step, read here for more info

If IMAP is not enabled the below settings will not work


To Set Up Apple Mail, iCal, Contacts, and iChat on OS 10.8 (Mountain Lion) and Earlier

1. Start by going into System Preferences…, then to Mail, Contacts, & Calendars


2. From here, select Gmail and enter the user’s email and their NetID Password

3. Upon clicking on Set Up, the Mac will look to authenticate the information. From here, ensure that Mail & Notes, Calendars, and Chat are all checked.

4. Clicking on Add Account will start to sync, but will also return an error message. If you are looking to setupCalendars and iChat only, skip to Step 10. Click Continue to set up Mail manually.

5. Next, enter the user’s Name, Email Address, and Password and click Continue

6. Enter the information for the Incoming Mail Server, seen below. Click Continue when complete

Account Type: IMAP
Description: Your Name
Incoming Mail Server: imap.gmail.com
User Name: <your email address>
Password: User’s NetID Password

Now enter the following information for the Outgoing Mail Server: Click Continue when complete

Description: Google Apps (offline)
Outgoing Mail Server: smtp.gmail.com
Make sure “Use Authentication” is checked

If unable to send email messages, check the port number used. The port number can be found via
MAIL – PREFERENCES – then the ADVANCED tab.
The two port numbers should be 993 and 587


8. Ensure that Take Account Online is checked, and click Create

 

9. You should now see mail start to populate. To properly set important folders, select the Gmail folder (Sent for example) then click on Mailbox then Use this Mailbox then select the appropriate type. Do this for DraftsSent,Trash, and Spam/Junk

10. Open the user's iChat and switch their status to Available to verify that chat was setup correctly.

11. Next, verify that the user’s calendar is functioning by opening iCal. You should see the user’s calendar start to populate.

NOTE: The Mail, Calendar, and Contacts will show that you do not have Calendar and Chat setup. Though they are unchecked, they will still work.

Congratulations! You have now succeessfully connected Google Apps for Apple Mail.

 

 


 

 

To Set Up Apple Mail, Calendar, Contacts, and Chat on OS 10.9 (Mavericks)

1. Start by going into System Preferences…, then open Internet Accounts.

2. From here, select Add Other Account… then select Add a Mail account.

3. Enter your Full Name, Email Address, and NetID Password, then click Create. You will then be prompted to configure your account manually. Click Next.

4. Select IMAP for Account Type. Enter imap.gmail.com for the Mail Server. Enter your Email Address for the User Name. Enter your NetID Password for the Password. Click Next.

 

5. Enter smtp.gmail.com for SMTP Server. Enter your Email Address for the User Name. Enter your NetID Password for the Password. Click Create.

 

6. Click on the programs you would like to use with this account.

7. Open Mail and verify that your mail is appearing.

NOTE: This may take some time if you have a large mailbox. Your folders (Flagged, Drafts, Sent, Junk, Trash, & All Mail.) will appear under mailboxes as you use them.

8. Open Messages and switch your status to Available to verify that chat was setup correctly. 

9. Next, verify that the user’s calendar is functioning by opening Calendar. You should see the calendar populate.

10. Finally, open Contacts. Verify that your contacts are syncing.

Congratulations! You have now succeessfully connected Google Apps for Apple Mail.